Vendor Policy

Last Updated: 12 May, 2025

At Surya Sangam, we recognize that our vendors and partners play a critical role in our mission to drive sustainable innovation and deliver clean energy solutions. This Vendor Policy outlines our expectations, standards, and requirements for all vendors, contractors, and service providers who work with us.

1. Purpose

• Promote ethical and sustainable vendor practices
• Ensure compliance with applicable laws and regulations
• Align vendor activities with Surya Sangam’s core values and sustainability goals

2. Scope

This policy applies to all vendors, suppliers, contractors, and consultants providing goods or services to Surya Sangam, either directly or indirectly.

3. Vendor Selection Criteria

• Compliance with legal and regulatory standards
• Financial stability and reputation
• Environmental and social responsibility
• Quality, reliability, and cost-effectiveness of goods/services
• Alignment with Surya Sangam’s sustainability goals

4. Information We Collect from Vendors

• Company name, registration number, and contact details
• Authorized signatory details
• GSTIN, PAN, and other statutory documents
• Bank account information for payments (with cancelled cheque)
• Product/service catalogs and pricing information
• Proof of compliance with labor laws, EHS standards, and quality certifications
• Details of key personnel and subcontractors (if any)

This information is used solely for vendor evaluation, onboarding, compliance, and operational management.

5. Code of Conduct

• Operate ethically and with integrity
• Prohibit corruption, bribery, and unethical behavior
• Respect human rights and ensure fair labor practices
• Ensure safe and healthy working conditions
• Minimize environmental impact and promote eco-friendly practices

6. Compliance and Monitoring

• Vendors must comply with all applicable local, national, and international laws
• Surya Sangam reserves the right to audit and monitor vendor practices
• Non-compliance may result in penalties, suspension, or termination of the contract

7. Confidentiality

Vendors must maintain the confidentiality of any proprietary or sensitive information received during the course of their engagement with Surya Sangam.

8. Anti-Bribery and Anti-Corruption

Vendors shall not offer, give, solicit, or accept bribes or any form of corruption in connection with their engagement with Surya Sangam.

9. Environmental Standards

• Reduce carbon emissions and energy consumption
• Use recyclable or sustainable materials
• Follow green manufacturing and logistics practices

10. Grievance Redressal

Vendors can report any concerns or violations related to this policy to our compliance team via:
Email: vendor.support@suryasangam.com

11. Review and Amendments

This policy is subject to periodic review and may be updated as required. Vendors will be notified of significant changes.

For questions regarding this policy, please contact our Vendor Management Team at vendor.support@suryasangam.com